{
"id": "XnGZZfT5u0Cw1X3p",
"meta": {
"instanceId": "3378b0d68c3b7ebfc71b79896d94e1a044dec38e99a1160aed4e9c323910fbe2",
"templateCredsSetupCompleted": true
},
"name": "Attachments Gmail to drive and google sheets",
"tags": [],
"nodes": [
{
"id": "0404ef0a-9750-495a-8798-98d4b059a083",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-580,
-420
],
"parameters": {
"height": 440,
"content": "## Setup\n1. Setup your **Gmail** and **Google Drive** credentials\n2. Setup your **Google Sheets** credentials\n3. Setup your **Openai** api key"
},
"typeVersion": 1
},
{
"id": "8751a7f1-aae4-4746-aae7-3d8563845b8c",
"name": "Gmail Trigger1",
"type": "n8n-nodes-base.gmailTrigger",
"position": [
-640,
120
],
"parameters": {
"simple": false,
"filters": {
"readStatus": "unread"
},
"options": {
"downloadAttachments": true
},
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
}
},
"credentials": {
"gmailOAuth2": {
"id": "v8YJP3VfeGtRk5la",
"name": "Gmail account"
}
},
"typeVersion": 1.100000000000000088817841970012523233890533447265625
},
{
"id": "40f62192-5acb-4915-aa07-e5a0dfeb7581",
"name": "Setup1",
"type": "n8n-nodes-base.set",
"position": [
-300,
120
],
"parameters": {
"options": [],
"assignments": {
"assignments": [
{
"id": "4cca07a2-6a70-4011-a025-65246e652fb9",
"name": "url_to_drive_folder",
"type": "string",
"value": "1fCWCdqrFP3WrjjLc-gJtxMaiaF5lh8Ko"
}
]
},
"includeOtherFields": true
},
"typeVersion": 3.399999999999999911182158029987476766109466552734375
},
{
"id": "d928e797-8851-4ab4-9199-cd555a40eae9",
"name": "Upload PDF to Drive1",
"type": "n8n-nodes-base.httpRequest",
"maxTries": 5,
"position": [
220,
0
],
"parameters": {
"url": "https:\/\/www.googleapis.com\/upload\/drive\/v3\/files",
"method": "POST",
"options": [],
"sendBody": true,
"sendQuery": true,
"contentType": "binaryData",
"authentication": "predefinedCredentialType",
"queryParameters": {
"parameters": [
{
"name": "uploadType",
"value": "media"
}
]
},
"inputDataFieldName": "={{ $binary.attachment_0.mimeType === \"application\/pdf\"\n ? \"attachment_0\"\n : \"attachment_1\" }}",
"nodeCredentialType": "googleDriveOAuth2Api"
},
"credentials": {
"googleDriveOAuth2Api": {
"id": "p5I6S4YkJps1zvwz",
"name": "Google Drive account 2"
}
},
"retryOnFail": true,
"typeVersion": 4.20000000000000017763568394002504646778106689453125
},
{
"id": "22df6933-a0c7-4cce-8114-5332038a14c3",
"name": "Rename file1",
"type": "n8n-nodes-base.googleDrive",
"position": [
400,
0
],
"parameters": {
"fileId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.id }}"
},
"options": [],
"operation": "update",
"newUpdatedFileName": "={{ $('Setup1').item.json.subject }}_invoice_{{ $now.format('yyyy-MM-dd') }}.pdf"
},
"credentials": {
"googleDriveOAuth2Api": {
"id": "p5I6S4YkJps1zvwz",
"name": "Google Drive account 2"
}
},
"typeVersion": 3
},
{
"id": "ce6a6a4c-17ba-4cf7-b07a-97b9d8d80844",
"name": "Move to the correct folder1",
"type": "n8n-nodes-base.googleDrive",
"position": [
580,
0
],
"parameters": {
"fileId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.id }}"
},
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive",
"cachedResultUrl": "https:\/\/drive.google.com\/drive\/my-drive",
"cachedResultName": "My Drive"
},
"folderId": {
"__rl": true,
"mode": "list",
"value": "1fCWCdqrFP3WrjjLc-gJtxMaiaF5lh8Ko",
"cachedResultUrl": "",
"cachedResultName": "2025"
},
"operation": "move"
},
"credentials": {
"googleDriveOAuth2Api": {
"id": "p5I6S4YkJps1zvwz",
"name": "Google Drive account 2"
}
},
"typeVersion": 3
},
{
"id": "e64aac5c-a314-46b6-b7db-fc0d6f450e1f",
"name": "Gmail",
"type": "n8n-nodes-base.gmail",
"position": [
1240,
0
],
"webhookId": "556cbee3-8de0-4645-9e91-e7c0c252f2ab",
"parameters": {
"messageId": "={{ $('Gmail Trigger1').item.json.id }}",
"operation": "markAsRead"
},
"credentials": {
"gmailOAuth2": {
"id": "v8YJP3VfeGtRk5la",
"name": "Gmail account"
}
},
"typeVersion": 2.100000000000000088817841970012523233890533447265625
},
{
"id": "ea74cfc1-0305-418d-9f5f-bffcfb3bb2c7",
"name": "Extract from File2",
"type": "n8n-nodes-base.extractFromFile",
"position": [
1200,
-180
],
"parameters": {
"options": [],
"operation": "pdf"
},
"typeVersion": 1
},
{
"id": "0398d982-78fd-4830-b5cf-271195af80fd",
"name": "Google Drive",
"type": "n8n-nodes-base.googleDrive",
"position": [
800,
0
],
"parameters": {
"fileId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.id }}"
},
"options": [],
"operation": "download"
},
"credentials": {
"googleDriveOAuth2Api": {
"id": "p5I6S4YkJps1zvwz",
"name": "Google Drive account 2"
}
},
"typeVersion": 3
},
{
"id": "3b4a96d4-a6ee-486a-a795-fe410ccc38b2",
"name": "OpenAI Model",
"type": "@n8n\/n8n-nodes-langchain.lmOpenAi",
"position": [
1740,
20
],
"parameters": {
"model": {
"__rl": true,
"mode": "list",
"value": "gpt-4o",
"cachedResultName": "gpt-4o"
},
"options": {
"temperature": 0
}
},
"credentials": {
"openAiApi": {
"id": "XJdxgMSXFgwReSsh",
"name": "n8n key"
}
},
"typeVersion": 1
},
{
"id": "a7dd0d95-5e79-4bd2-a8a6-2178264d19fc",
"name": "Structured Output Parser",
"type": "@n8n\/n8n-nodes-langchain.outputParserStructured",
"position": [
1940,
40
],
"parameters": {
"jsonSchema": "{\n \"Invoice date\": { \"type\": \"date\" },\n \"Invoice description\": { \"type\": \"string\" },\n \"Total price\": { \"type\": \"number\" },\n \"Fichero\": { \"type\": \"string\" }\n}"
},
"typeVersion": 1.100000000000000088817841970012523233890533447265625
},
{
"id": "68d98f4c-e679-48e3-a1a1-529cda4e31a4",
"name": "Append to Reconciliation Sheet",
"type": "n8n-nodes-base.googleSheets",
"position": [
2280,
-140
],
"parameters": {
"columns": {
"value": [],
"schema": [
{
"id": "Invoice date",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Invoice date",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Invoice Description",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Invoice Description",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Total price",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Total price",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Fichero",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Fichero",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "autoMapInputData",
"matchingColumns": [],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": [],
"operation": "append",
"sheetName": {
"__rl": true,
"mode": "id",
"value": "gid=0"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "1gIUnjSWUhsoTOVVd4ZoVjARCGQfGE8s7FWcju3lNajM",
"cachedResultUrl": "",
"cachedResultName": "facturas"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"id": "3IOU2VjBnR4hGohx",
"name": "Google Sheets account"
}
},
"typeVersion": 4.29999999999999982236431605997495353221893310546875
},
{
"id": "80e1c8f4-b593-4c5f-b9e2-f3b7996ee6d4",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
1680,
-400
],
"parameters": {
"color": 7,
"width": 805.05783519242277179728262126445770263671875,
"height": 656.50141861281781530124135315418243408203125,
"content": "## 3. Use LLMs to Extract Values from Data\n[Read more about Basic LLM Chain](https:\/\/docs.n8n.io\/integrations\/builtin\/cluster-nodes\/root-nodes\/n8n-nodes-langchain.chainllm\/)\n\nLarge language models are perfect for data extraction tasks as they can work across a range of document layouts without human intervention. The extracted data can then be sent to a variety of datastores such as spreadsheets, accounting systems and\/or CRMs.\n\n**Tip:** The \"Structured Output Parser\" ensures the AI output can be\ninserted to our spreadsheet without additional clean up and\/or formatting. "
},
"typeVersion": 1
},
{
"id": "3754e10e-a233-4ce0-bc79-bb5c01db9695",
"name": "Map Output",
"type": "n8n-nodes-base.set",
"position": [
2080,
-140
],
"parameters": {
"mode": "raw",
"options": [],
"jsonOutput": "={{ $json.output }}"
},
"typeVersion": 3.29999999999999982236431605997495353221893310546875
},
{
"id": "a42ff16f-d0df-4b6d-9a36-849f85d1facc",
"name": "Apply Data Extraction Rules",
"type": "@n8n\/n8n-nodes-langchain.chainLlm",
"position": [
1740,
-140
],
"parameters": {
"text": "=Given the following invoice in the <invoice> xml tags, extract the following information as listed below.\nIf you cannot the information for a specific item, then leave blank and skip to the next. \n\n* Invoice date\n* Invoice Description: {{ $('Rename file1').item.json.name }}\n* Total price\n* Fichero: =HYPERLINK(\"https:\/\/drive.google.com\/file\/d\/{{ $('Move to the correct folder1').item.json.id }}\/view\", \"Ver Documento\")\n\n\n<invoice>{{ $json.text }}<\/invoice>",
"promptType": "define",
"hasOutputParser": true
},
"typeVersion": 1.399999999999999911182158029987476766109466552734375
},
{
"id": "f6de5d5a-d2dc-4590-8f46-3f250b8fca9f",
"name": "Sticky Note6",
"type": "n8n-nodes-base.stickyNote",
"position": [
1860,
0
],
"parameters": {
"width": 192.26896179623753369014593772590160369873046875,
"height": 213.7304366257225183289847336709499359130859375,
"content": "\n\n\n\n\n\n\n\n\n\n\n\n**Need more attributes?**\nChange it here!"
},
"typeVersion": 1
},
{
"id": "255fe8c1-5bd7-41cc-b1f9-c8956b5ad101",
"name": "Only invoice mails with attachments",
"type": "n8n-nodes-base.if",
"position": [
0,
120
],
"parameters": {
"options": [],
"conditions": {
"options": {
"version": 1,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "or",
"conditions": [
{
"id": "229200d1-ec13-4970-ae0e-2c8e17da0bdf",
"operator": {
"type": "string",
"operation": "contains"
},
"leftValue": "={{ $('Gmail Trigger1').item.json.headers['content-type'] }}",
"rightValue": "multipart\/mixed"
},
{
"id": "new-condition",
"operator": {
"type": "boolean",
"operation": "isNotEmpty"
},
"leftValue": "={{ $json.attachments }}"
}
]
}
},
"typeVersion": 2.100000000000000088817841970012523233890533447265625
}
],
"active": true,
"pinData": [],
"settings": {
"executionOrder": "v1"
},
"versionId": "eb152808-e993-4e18-9dd8-10f21df57bf1",
"connections": {
"Gmail": {
"main": [
[]
]
},
"Setup1": {
"main": [
[
{
"node": "Only invoice mails with attachments",
"type": "main",
"index": 0
}
]
]
},
"Map Output": {
"main": [
[
{
"node": "Append to Reconciliation Sheet",
"type": "main",
"index": 0
}
]
]
},
"Google Drive": {
"main": [
[
{
"node": "Extract from File2",
"type": "main",
"index": 0
}
]
]
},
"OpenAI Model": {
"ai_languageModel": [
[
{
"node": "Apply Data Extraction Rules",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Rename file1": {
"main": [
[
{
"node": "Move to the correct folder1",
"type": "main",
"index": 0
}
]
]
},
"Gmail Trigger1": {
"main": [
[
{
"node": "Setup1",
"type": "main",
"index": 0
}
]
]
},
"Extract from File2": {
"main": [
[
{
"node": "Apply Data Extraction Rules",
"type": "main",
"index": 0
}
]
]
},
"Upload PDF to Drive1": {
"main": [
[
{
"node": "Rename file1",
"type": "main",
"index": 0
}
]
]
},
"Structured Output Parser": {
"ai_outputParser": [
[
{
"node": "Apply Data Extraction Rules",
"type": "ai_outputParser",
"index": 0
}
]
]
},
"Apply Data Extraction Rules": {
"main": [
[
{
"node": "Map Output",
"type": "main",
"index": 0
}
]
]
},
"Move to the correct folder1": {
"main": [
[
{
"node": "Gmail",
"type": "main",
"index": 0
},
{
"node": "Google Drive",
"type": "main",
"index": 0
}
]
]
},
"Only invoice mails with attachments": {
"main": [
[
{
"node": "Upload PDF to Drive1",
"type": "main",
"index": 0
}
],
[
{
"node": "Gmail",
"type": "main",
"index": 0
}
]
]
}
}
}
