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{
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{
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{
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{
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{
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{
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{
"id": "9e7d0b28-dc9c-476b-9da7-36ec2354c45d",
"name": "Compare Datasets1",
"type": "n8n-nodes-base.compareDatasets",
"position": [
920,
700
],
"parameters": {
"options": [],
"resolve": "mix",
"mergeByFields": {
"values": [
{
"field1": "clockify_project_id",
"field2": "clockify_project_id"
}
]
}
},
"typeVersion": 2.29999999999999982236431605997495353221893310546875
},
{
"id": "2b7ae0ca-0bac-4875-b5e4-e809938004fa",
"name": "If unmapped in Notion1",
"type": "n8n-nodes-base.if",
"position": [
1140,
440
],
"parameters": {
"options": [],
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "26af0d64-ef8d-492e-87ca-6a893e8f85a1",
"operator": {
"type": "string",
"operation": "empty",
"singleValue": true
},
"leftValue": "={{ $json.clockify_project_id }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.20000000000000017763568394002504646778106689453125
},
{
"id": "b118db13-1ee1-41ce-9232-dfd8eec40104",
"name": "Set new values1",
"type": "n8n-nodes-base.set",
"position": [
1360,
900
],
"parameters": {
"options": [],
"assignments": {
"assignments": [
{
"id": "bfc2ff08-56a1-49c1-b1db-475063f88032",
"name": "archived",
"type": "boolean",
"value": true
},
{
"id": "2e8b2166-149b-4eed-8bf2-dd08e9b98210",
"name": "name",
"type": "string",
"value": "={{ $json.name }}"
}
]
},
"includeOtherFields": true
},
"typeVersion": 3.399999999999999911182158029987476766109466552734375
},
{
"id": "49a65fbe-ba66-4127-a5af-f5fdf2cf8b37",
"name": "Store Clockify ID in Notion1",
"type": "n8n-nodes-base.notion",
"onError": "continueErrorOutput",
"position": [
1580,
340
],
"parameters": {
"pageId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Get active Projects from Notion').item.json.id }}"
},
"options": [],
"resource": "databasePage",
"operation": "update",
"propertiesUi": {
"propertyValues": [
{
"key": "Clockify Project ID|rich_text",
"textContent": "={{ $json.id }}"
}
]
}
},
"credentials": {
"notionApi": {
"id": "ObmaBA0dJss3JJPv",
"name": "Notion (Test)"
}
},
"retryOnFail": true,
"typeVersion": 2.20000000000000017763568394002504646778106689453125,
"waitBetweenTries": 5000
},
{
"id": "d995e6e4-588e-4e26-9531-d40b5ba3ab86",
"name": "Stop and Error1",
"type": "n8n-nodes-base.stopAndError",
"position": [
2020,
440
],
"parameters": {
"errorMessage": "Could not update bucket in Notion (deleted in Clockify again)"
},
"typeVersion": 1
},
{
"id": "434a1c89-a388-4069-adf4-0f2da4e8ca3e",
"name": "Merge1",
"type": "n8n-nodes-base.merge",
"position": [
2240,
640
],
"parameters": {
"numberInputs": 3
},
"typeVersion": 3
},
{
"id": "19ecbb3b-8007-4a78-bba2-f31e3afca794",
"name": "No Operation, do nothing2",
"type": "n8n-nodes-base.noOp",
"position": [
2020,
240
],
"parameters": [],
"typeVersion": 1
},
{
"id": "30719262-f037-4d00-a7a4-2a85180c2a8c",
"name": "Get active Tasks from Notion",
"type": "n8n-nodes-base.notion",
"position": [
700,
1440
],
"parameters": {
"options": [],
"resource": "databasePage",
"operation": "getAll",
"returnAll": true,
"databaseId": {
"__rl": true,
"mode": "list",
"value": "1a878e40-f803-80e6-8df1-cf50776752da",
"cachedResultUrl": "https:\/\/www.notion.so\/1a878e40f80380e68df1cf50776752da",
"cachedResultName": "Tasks"
},
"filterJson": "={\n \"and\": [\n {\n \"property\": \"Status\",\n \"status\": {\n \"does_not_equal\": \"Done\"\n }\n },\n {\n \"property\": \"Status\",\n \"status\": {\n \"does_not_equal\": \"Obsolete\"\n }\n },\n {\n \"property\": \"Clients\",\n \"rollup\": {\n \"any\": {\n \"select\": {\n \"is_not_empty\": true\n }\n }\n }\n }\n ]\n}",
"filterType": "json"
},
"credentials": {
"notionApi": {
"id": "ObmaBA0dJss3JJPv",
"name": "Notion (Test)"
}
},
"retryOnFail": true,
"typeVersion": 2.20000000000000017763568394002504646778106689453125,
"waitBetweenTries": 5000
},
{
"id": "2cfb387a-f6fa-4ace-afdf-687680b1659d",
"name": "Get active Tasks from Clockify",
"type": "n8n-nodes-base.clockify",
"position": [
700,
1640
],
"parameters": {
"filters": {
"is-active": true
},
"resource": "task",
"operation": "getAll",
"projectId": "={{ $json.id }}",
"returnAll": true,
"workspaceId": "={{ $('Globals').item.json.workspace_id }}"
},
"credentials": {
"clockifyApi": {
"id": "CMJ0LAYOs143GAXw",
"name": "Clockify (octionictest)"
}
},
"retryOnFail": true,
"typeVersion": 1,
"alwaysOutputData": false,
"waitBetweenTries": 5000
},
{
"id": "938801f2-d5c6-4e95-970d-29fa3ba6ba4b",
"name": "Update Task in Clockify",
"type": "n8n-nodes-base.clockify",
"position": [
1800,
1560
],
"parameters": {
"taskId": "={{ $('Compare Datasets2').item.json.clockify_task_id }}",
"resource": "task",
"operation": "update",
"projectId": "={{ $('Compare Datasets2').item.json.clockify_project_id }}",
"workspaceId": "={{ $('Globals').item.json.workspace_id }}",
"updateFields": {
"name": "={{ $json.name }}",
"status": "={{ $json.archived ? 'DONE' : 'ACTIVE' }}"
}
},
"credentials": {
"clockifyApi": {
"id": "CMJ0LAYOs143GAXw",
"name": "Clockify (octionictest)"
}
},
"retryOnFail": true,
"typeVersion": 1,
"waitBetweenTries": 5000
},
{
"id": "f77a17b6-da10-4fb9-9e7f-83866132ec0e",
"name": "Get completed Task from Notion",
"type": "n8n-nodes-base.notion",
"position": [
1360,
1720
],
"parameters": {
"filters": {
"conditions": [
{
"key": "Clockify Task ID|rich_text",
"condition": "equals",
"richTextValue": "={{ $json.clockify_task_id }}"
}
]
},
"options": [],
"resource": "databasePage",
"matchType": "allFilters",
"operation": "getAll",
"returnAll": true,
"databaseId": {
"__rl": true,
"mode": "list",
"value": "1a878e40-f803-80e6-8df1-cf50776752da",
"cachedResultUrl": "https:\/\/www.notion.so\/1a878e40f80380e68df1cf50776752da",
"cachedResultName": "Tasks"
},
"filterType": "manual"
},
"credentials": {
"notionApi": {
"id": "ObmaBA0dJss3JJPv",
"name": "Notion (Test)"
}
},
"retryOnFail": true,
"typeVersion": 2.20000000000000017763568394002504646778106689453125,
"waitBetweenTries": 5000
},
{
"id": "da34def3-17ac-461e-bec3-5bcdbfdd3609",
"name": "Create Task in Clockify",
"type": "n8n-nodes-base.clockify",
"position": [
1580,
1160
],
"parameters": {
"name": "={{ $json.name }}",
"resource": "task",
"projectId": "={{ $json.clockify_project_id }}",
"workspaceId": "={{ $('Globals').item.json.workspace_id }}",
"additionalFields": []
},
"credentials": {
"clockifyApi": {
"id": "CMJ0LAYOs143GAXw",
"name": "Clockify (octionictest)"
}
},
"retryOnFail": true,
"typeVersion": 1,
"waitBetweenTries": 5000
},
{
"id": "c8adb686-8667-466e-a7f9-32e8dd7c1721",
"name": "Remove Task from Clockify",
"type": "n8n-nodes-base.clockify",
"position": [
2020,
1260
],
"parameters": {
"taskId": "={{ $('Compare Datasets2').item.json.clockify_task_id }}",
"resource": "task",
"operation": "delete",
"projectId": "={{ $('Compare Datasets2').item.json.clockify_project_id }}",
"workspaceId": "={{ $('Globals').item.json.workspace_id }}"
},
"credentials": {
"clockifyApi": {
"id": "CMJ0LAYOs143GAXw",
"name": "Clockify (octionictest)"
}
},
"retryOnFail": true,
"typeVersion": 1,
"waitBetweenTries": 5000
},
{
"id": "399e5ebc-65d6-4af2-94ba-b4016602df4f",
"name": "Structure output2",
"type": "n8n-nodes-base.noOp",
"position": [
1360,
1460
],
"parameters": [],
"typeVersion": 1
},
{
"id": "63f911a9-f75e-46ae-91b1-ebbab6548471",
"name": "No Operation2",
"type": "n8n-nodes-base.noOp",
"position": [
260,
1540
],
"parameters": [],
"typeVersion": 1
},
{
"id": "7ca89d07-1e82-4bbf-8fa6-5becd996b0b9",
"name": "Map values4",
"type": "n8n-nodes-base.set",
"position": [
920,
1440
],
"parameters": {
"options": [],
"assignments": {
"assignments": [
{
"id": "63fe0f05-c1b4-41b8-99e9-74f5ef2d51b6",
"name": "name",
"type": "string",
"value": "={{ $json.name }}"
},
{
"id": "44339109-9634-451b-965c-b2767aa3c628",
"name": "archived",
"type": "boolean",
"value": "={{ ['Done', 'Obsolete'].includes($json.property_status) }}"
},
{
"id": "bddd1a9b-df7c-4d2f-891e-501639c786cc",
"name": "clockify_task_id",
"type": "string",
"value": "={{ $json.property_clockify_task_id }}"
},
{
"id": "12f7a5b6-e98f-4fa7-ad67-208c54ab2924",
"name": "clockify_project_id",
"type": "string",
"value": "={{ $json.property_clockify_project_id[0] || \"\" }}"
}
]
}
},
"typeVersion": 3.399999999999999911182158029987476766109466552734375
},
{
"id": "a9dcf9f2-8cb1-4dc4-9136-25d25ec5033e",
"name": "Map values5",
"type": "n8n-nodes-base.set",
"position": [
920,
1640
],
"parameters": {
"options": [],
"assignments": {
"assignments": [
{
"id": "b2bea7bb-8b70-4268-84dd-a0463f8a30c1",
"name": "name",
"type": "string",
"value": "={{ $json.name }}"
},
{
"id": "bbe039ac-a0ac-4570-b4f6-e6728b1d68ff",
"name": "archived",
"type": "boolean",
"value": "={{ $json.status !== 'ACTIVE' }}"
},
{
"id": "7342b5ea-7da7-4158-bdca-ca40d1cdb042",
"name": "clockify_task_id",
"type": "string",
"value": "={{ $json.id }}"
},
{
"id": "2547d142-507f-4f8b-bc65-1556e217c801",
"name": "clockify_project_id",
"type": "string",
"value": "={{ $json.projectId }}"
}
]
}
},
"typeVersion": 3.399999999999999911182158029987476766109466552734375
},
{
"id": "20b17136-fd8c-4e79-9d39-b31a149e9867",
"name": "Get active Projects from Clockify1",
"type": "n8n-nodes-base.clockify",
"position": [
480,
1640
],
"parameters": {
"operation": "getAll",
"returnAll": true,
"workspaceId": "={{ $('Globals').first().json.workspace_id }}",
"additionalFields": {
"archived": false
}
},
"credentials": {
"clockifyApi": {
"id": "CMJ0LAYOs143GAXw",
"name": "Clockify (octionictest)"
}
},
"retryOnFail": true,
"typeVersion": 1,
"waitBetweenTries": 5000
},
{
"id": "ec63d256-5abb-49c6-b6c8-67daf653f67e",
"name": "Compare Datasets2",
"type": "n8n-nodes-base.compareDatasets",
"position": [
1140,
1520
],
"parameters": {
"options": [],
"resolve": "mix",
"mergeByFields": {
"values": [
{
"field1": "clockify_task_id",
"field2": "clockify_task_id"
}
]
}
},
"typeVersion": 2.29999999999999982236431605997495353221893310546875
},
{
"id": "c759e651-5c28-4b72-8f5f-628396e054a7",
"name": "If unmapped in Notion2",
"type": "n8n-nodes-base.if",
"position": [
1360,
1260
],
"parameters": {
"options": [],
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "26af0d64-ef8d-492e-87ca-6a893e8f85a1",
"operator": {
"type": "string",
"operation": "empty",
"singleValue": true
},
"leftValue": "={{ $json.clockify_task_id }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.20000000000000017763568394002504646778106689453125
},
{
"id": "91d86b0f-8823-4eb6-9d62-c423134645ad",
"name": "Set new values2",
"type": "n8n-nodes-base.set",
"position": [
1580,
1720
],
"parameters": {
"options": [],
"assignments": {
"assignments": [
{
"id": "bfc2ff08-56a1-49c1-b1db-475063f88032",
"name": "archived",
"type": "boolean",
"value": true
},
{
"id": "2e8b2166-149b-4eed-8bf2-dd08e9b98210",
"name": "name",
"type": "string",
"value": "={{ $json.name }}"
}
]
},
"includeOtherFields": true
},
"typeVersion": 3.399999999999999911182158029987476766109466552734375
},
{
"id": "ec95b97a-4bea-4726-8114-8cc352f11162",
"name": "Store Clockify ID in Notion2",
"type": "n8n-nodes-base.notion",
"onError": "continueErrorOutput",
"position": [
1800,
1160
],
"parameters": {
"pageId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Get active Tasks from Notion').item.json.id }}"
},
"options": [],
"resource": "databasePage",
"operation": "update",
"propertiesUi": {
"propertyValues": [
{
"key": "Clockify Task ID|rich_text",
"textContent": "={{ $json.id }}"
}
]
}
},
"credentials": {
"notionApi": {
"id": "ObmaBA0dJss3JJPv",
"name": "Notion (Test)"
}
},
"retryOnFail": true,
"typeVersion": 2.20000000000000017763568394002504646778106689453125,
"waitBetweenTries": 5000
},
{
"id": "0baa8a13-7190-42c2-bfa6-e53771e48e65",
"name": "Stop and Error2",
"type": "n8n-nodes-base.stopAndError",
"position": [
2240,
1260
],
"parameters": {
"errorMessage": "Could not update task in Notion (deleted in Clockify again)"
},
"typeVersion": 1
},
{
"id": "ecebad5d-0462-4501-915c-9e15792a3e99",
"name": "Limit",
"type": "n8n-nodes-base.limit",
"position": [
2460,
20
],
"parameters": [],
"typeVersion": 1
},
{
"id": "ff50b701-9bc3-4336-961c-fb2513cc401c",
"name": "Limit1",
"type": "n8n-nodes-base.limit",
"position": [
2460,
940
],
"parameters": [],
"typeVersion": 1
},
{
"id": "4189d36a-72d2-47e2-b800-e9355f411717",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
220,
-700
],
"parameters": {
"color": 5,
"width": 2420,
"height": 880,
"content": "# Sync Clients"
},
"typeVersion": 1
},
{
"id": "c9bafea6-74c6-4978-bd78-58312ab5e812",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
220,
220
],
"parameters": {
"color": 5,
"width": 2420,
"height": 880,
"content": "# Sync Projects"
},
"typeVersion": 1
},
{
"id": "9537b98c-a70d-4d5a-902a-9809965e5ee2",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
220,
1140
],
"parameters": {
"color": 5,
"width": 2420,
"height": 780,
"content": "# Sync Tasks"
},
"typeVersion": 1
},
{
"id": "a38ec76e-c8e8-46fe-95af-a04dda8d8c08",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
-20,
-360
],
"parameters": {
"width": 220,
"height": 320,
"content": "## Set Globals (optional)\nBy default the fist available workspace ID is set. This can be overridden here."
},
"typeVersion": 1
},
{
"id": "a366f477-87b5-4fe8-aed8-761f2941f2d1",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
-460,
-460
],
"parameters": {
"width": 220,
"height": 520,
"content": "## Set triggers\nBy default this workflow runs once a day. Additionally a webhook allows for manual calls using a Notion button."
},
"typeVersion": 1
},
{
"id": "2566cdd1-4fe2-4d61-b2a0-47ebdaf8c9a1",
"name": "Sticky Note5",
"type": "n8n-nodes-base.stickyNote",
"position": [
1300,
1620
],
"parameters": {
"width": 220,
"height": 280,
"content": "## Select database\nChoose the tasks database."
},
"typeVersion": 1
},
{
"id": "029ec90b-dacd-4d80-b78e-4983a646b3db",
"name": "Sticky Note6",
"type": "n8n-nodes-base.stickyNote",
"position": [
420,
-400
],
"parameters": {
"width": 220,
"height": 280,
"content": "## Select database\nChoose the clients database."
},
"typeVersion": 1
},
{
"id": "1851f5ed-5c51-4545-a4f4-ef3fa268998c",
"name": "Sticky Note7",
"type": "n8n-nodes-base.stickyNote",
"position": [
1080,
-120
],
"parameters": {
"width": 220,
"height": 280,
"content": "## Select database\nChoose the clients database."
},
"typeVersion": 1
},
{
"id": "a1562c09-033c-43df-9456-a9fe4775133f",
"name": "Sticky Note8",
"type": "n8n-nodes-base.stickyNote",
"position": [
1080,
800
],
"parameters": {
"width": 220,
"height": 280,
"content": "## Select database\nChoose the projects database."
},
"typeVersion": 1
},
{
"id": "20a722ec-e89d-4801-903d-ab84635772e7",
"name": "Sticky Note9",
"type": "n8n-nodes-base.stickyNote",
"position": [
420,
520
],
"parameters": {
"width": 220,
"height": 280,
"content": "## Select database\nChoose the projects database."
},
"typeVersion": 1
},
{
"id": "67d3f286-9025-43a0-978c-74b9e1aee176",
"name": "Sticky Note10",
"type": "n8n-nodes-base.stickyNote",
"position": [
640,
1340
],
"parameters": {
"width": 220,
"height": 280,
"content": "## Select database\nChoose the tasks database."
},
"typeVersion": 1
},
{
"id": "f90dc5a3-e824-4331-b68f-848dd3c11813",
"name": "Sticky Note11",
"type": "n8n-nodes-base.stickyNote",
"position": [
-460,
160
],
"parameters": {
"width": 660,
"height": 1160,
"content": "# Setup\n## Prerequisites\nThis workflow expects a database structure with at least having the structure mentioned below. Alternatively start with [this Notion Template](https:\/\/steadfast-banjo-d1f.notion.site\/1ae82b476c84808e9409c08baf382c45)\n### Clients\n- Name (Text)\n- Archive (Checkbox)\n- Clockify Client ID (Text)\n### Projects\n- Name (Text)\n- Status (Status)\n - required options: \"Done\", \"Obsolete\" and at least one more\n - recommended options: \"Backlog\", \"In progress\", \"On hold\"\n- Clockify Client ID (Rollup: Clients -> Clockify Client ID)\n- Clockify Project ID (Text)\n### Tasks\n- Name (Text)\n- Status (Status)\n - required options: \"Done\", \"Obsolete\" and at least one more\n - recommended options: \"Backlog\", \"In progress\", \"On hold\"\n- Clockify Project ID (Rollup: Projects -> Clockify Project ID)\n- Clockify Task ID (Text)\n- Clients (Rollup: Projects -> Clients)\n## Update this workflow\n- Set the credentials accordingly\n- Check for all other yellow sticky notes\n\n## Add report button in Notion (optional)\nAdd a Formula field named \"Clockify Report\" or similar to the projects database and insert the following value:\n```if(prop(\"Clockify Project ID\").length() > 0, link(style(\"\u23f1\ufe0f View open time logs\", \"grey_background\"), \"https:\/\/app.clockify.me\/reports\/detailed?start=\" + formatDate(dateSubtract(today(), 1, \"years\"), \"YYYY-MM-DD\") + \"T00:00:00.000Z&end=\" + formatDate(today(), \"YYYY-MM-DD\") + \"T23:59:59.999Z&filterValuesData=%7B%22tags%22:%5B%2267c381166730bf39cdcce516%22%5D,%22projects%22:%5B%22\" + prop(\"Clockify Project ID\") + \"%22%5D%7D&filterOptions=%7B%22tags%22:%7B%22status%22:%22ACTIVE%22,%22contains%22:%22DOES_NOT_CONTAIN%22%7D,%22projects%22:%7B%22status%22:%22ACTIVE%22%7D%7D&page=1&pageSize=50\"), \"\")```\n\n## Add sync button to Notion (optional)\n_This requires a paid Notion plan_\n- Grab the production URL of the Webhook Node\n- Create a button in Notion next to a view of the Clients Database\n- Add a webhook call action and paste copied URL\n- Name the button \"Sync to Clockify\" or similar"
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