Workflow: Googlesheetstool Automation

Workflow Details

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{
    "id": "7Pw91QNT4UGeNmL5",
    "meta": {
        "instanceId": "95959af22bc98ea4ce12f3aa06514276ddf020a37e9465025051938d10308902",
        "templateCredsSetupCompleted": true
    },
    "name": "Customer and Sales Support",
    "tags": [],
    "nodes": [
        {
            "id": "99d711a1-2341-493b-ba56-e40e76e07d97",
            "name": "When chat message received",
            "type": "@n8n\/n8n-nodes-langchain.chatTrigger",
            "position": [
                -360,
                -120
            ],
            "webhookId": "1de1a4dd-cea5-4c95-b489-6004601ff727",
            "parameters": {
                "public": true,
                "options": {
                    "responseMode": "lastNode",
                    "loadPreviousSession": "memory"
                },
                "initialMessages": "Hi! I\u2019m Babish from Apple Case. How can I help?\u201d"
            },
            "typeVersion": 1.100000000000000088817841970012523233890533447265625
        },
        {
            "id": "ab809cbb-0456-4a6f-b078-8a6f7bdbd4d0",
            "name": "OpenAI Chat Model",
            "type": "@n8n\/n8n-nodes-langchain.lmChatOpenAi",
            "position": [
                60,
                260
            ],
            "parameters": {
                "model": {
                    "__rl": true,
                    "mode": "list",
                    "value": "gpt-4.1",
                    "cachedResultName": "gpt-4.1"
                },
                "options": {
                    "maxTokens": 1024,
                    "temperature": 0.299999999999999988897769753748434595763683319091796875
                }
            },
            "credentials": {
                "openAiApi": {
                    "id": "zqONgMf7CM0LERga",
                    "name": "OpenAi DPL 2"
                }
            },
            "typeVersion": 1.1999999999999999555910790149937383830547332763671875
        },
        {
            "id": "e74bc18b-3058-4658-83fd-85f9a45d3537",
            "name": "Simple Memory",
            "type": "@n8n\/n8n-nodes-langchain.memoryBufferWindow",
            "position": [
                -220,
                240
            ],
            "parameters": [],
            "typeVersion": 1.3000000000000000444089209850062616169452667236328125
        },
        {
            "id": "008d806b-e56d-4c37-b64d-2eb6792eefb5",
            "name": "Place order",
            "type": "n8n-nodes-base.googleSheetsTool",
            "position": [
                540,
                240
            ],
            "parameters": {
                "columns": {
                    "value": {
                        "Address": "={{ \/*n8n-auto-generated-fromAI-override*\/ $fromAI('Address', ``, 'string') }}",
                        "Case ID": "={{ \/*n8n-auto-generated-fromAI-override*\/ $fromAI('Case_ID', ``, 'string') }}",
                        "Quantity": "={{ \/*n8n-auto-generated-fromAI-override*\/ $fromAI('Quantity', ``, 'string') }}",
                        "Case Name": "={{ \/*n8n-auto-generated-fromAI-override*\/ $fromAI('Case_Name', ``, 'string') }}",
                        "Timestamp": "={{ \/*n8n-auto-generated-fromAI-override*\/ $fromAI('Timestamp', ``, 'string') }}",
                        "Phone Model": "={{ \/*n8n-auto-generated-fromAI-override*\/ $fromAI('Phone_Model', ``, 'string') }}",
                        "Phone Number": "={{ \/*n8n-auto-generated-fromAI-override*\/ $fromAI('Phone_Number', ``, 'string') }}",
                        "Customer Name": "={{ \/*n8n-auto-generated-fromAI-override*\/ $fromAI('Customer_Name', ``, 'string') }}"
                    },
                    "schema": [
                        {
                            "id": "Timestamp",
                            "type": "string",
                            "display": true,
                            "removed": false,
                            "required": false,
                            "displayName": "Timestamp",
                            "defaultMatch": false,
                            "canBeUsedToMatch": true
                        },
                        {
                            "id": "Case ID",
                            "type": "string",
                            "display": true,
                            "required": false,
                            "displayName": "Case ID",
                            "defaultMatch": false,
                            "canBeUsedToMatch": true
                        },
                        {
                            "id": "Case Name",
                            "type": "string",
                            "display": true,
                            "required": false,
                            "displayName": "Case Name",
                            "defaultMatch": false,
                            "canBeUsedToMatch": true
                        },
                        {
                            "id": "Phone Model",
                            "type": "string",
                            "display": true,
                            "required": false,
                            "displayName": "Phone Model",
                            "defaultMatch": false,
                            "canBeUsedToMatch": true
                        },
                        {
                            "id": "Customer Name",
                            "type": "string",
                            "display": true,
                            "removed": false,
                            "required": false,
                            "displayName": "Customer Name",
                            "defaultMatch": false,
                            "canBeUsedToMatch": true
                        },
                        {
                            "id": "Phone Number",
                            "type": "string",
                            "display": true,
                            "required": false,
                            "displayName": "Phone Number",
                            "defaultMatch": false,
                            "canBeUsedToMatch": true
                        },
                        {
                            "id": "Address",
                            "type": "string",
                            "display": true,
                            "removed": false,
                            "required": false,
                            "displayName": "Address",
                            "defaultMatch": false,
                            "canBeUsedToMatch": true
                        },
                        {
                            "id": "Quantity",
                            "type": "string",
                            "display": true,
                            "removed": false,
                            "required": false,
                            "displayName": "Quantity",
                            "defaultMatch": false,
                            "canBeUsedToMatch": true
                        }
                    ],
                    "mappingMode": "defineBelow",
                    "matchingColumns": [],
                    "attemptToConvertTypes": false,
                    "convertFieldsToString": false
                },
                "options": [],
                "operation": "append",
                "sheetName": {
                    "__rl": true,
                    "mode": "list",
                    "value": 622166849,
                    "cachedResultUrl": "https:\/\/docs.google.com\/spreadsheets\/d\/1btXGPudVDrG64coe5mIlw0Nd8r6YzOnNQ3wp7OVUffc\/edit#gid=622166849",
                    "cachedResultName": "Order placed"
                },
                "documentId": {
                    "__rl": true,
                    "mode": "list",
                    "value": "1btXGPudVDrG64coe5mIlw0Nd8r6YzOnNQ3wp7OVUffc",
                    "cachedResultUrl": "https:\/\/docs.google.com\/spreadsheets\/d\/1btXGPudVDrG64coe5mIlw0Nd8r6YzOnNQ3wp7OVUffc\/edit?usp=drivesdk",
                    "cachedResultName": "Apple Case Stock"
                }
            },
            "credentials": {
                "googleSheetsOAuth2Api": {
                    "id": "r16nFPNT77oA4BPq",
                    "name": "Google Sheets account"
                }
            },
            "typeVersion": 4.5
        },
        {
            "id": "9f1d892a-ad76-47ce-815f-1a7cc7a46cf8",
            "name": "Update Stock",
            "type": "n8n-nodes-base.googleSheetsTool",
            "position": [
                660,
                240
            ],
            "parameters": {
                "columns": {
                    "value": {
                        "Sold": "={{ \/*n8n-auto-generated-fromAI-override*\/ $fromAI('Sold', ``, 'string') }}",
                        "Case ID": "={{ \/*n8n-auto-generated-fromAI-override*\/ $fromAI('Case_ID__using_to_match_', ``, 'string') }}",
                        "Updated ISO": "={{ $now.toISO() }}",
                        "Quantity Available": "={{ \/*n8n-auto-generated-fromAI-override*\/ $fromAI('Quantity_Available', ``, 'string') }}"
                    },
                    "schema": [
                        {
                            "id": "Case ID",
                            "type": "string",
                            "display": true,
                            "removed": false,
                            "required": false,
                            "displayName": "Case ID",
                            "defaultMatch": false,
                            "canBeUsedToMatch": true
                        },
                        {
                            "id": "Phone Model",
                            "type": "string",
                            "display": true,
                            "removed": true,
                            "required": false,
                            "displayName": "Phone Model",
                            "defaultMatch": false,
                            "canBeUsedToMatch": true
                        },
                        {
                            "id": "Case Name",
                            "type": "string",
                            "display": true,
                            "removed": true,
                            "required": false,
                            "displayName": "Case Name",
                            "defaultMatch": false,
                            "canBeUsedToMatch": true
                        },
                        {
                            "id": "Case Type",
                            "type": "string",
                            "display": true,
                            "removed": true,
                            "required": false,
                            "displayName": "Case Type",
                            "defaultMatch": false,
                            "canBeUsedToMatch": true
                        },
                        {
                            "id": "Quantity Available",
                            "type": "string",
                            "display": true,
                            "removed": false,
                            "required": false,
                            "displayName": "Quantity Available",
                            "defaultMatch": false,
                            "canBeUsedToMatch": true
                        },
                        {
                            "id": "Initial Inventory,",
                            "type": "string",
                            "display": true,
                            "removed": true,
                            "required": false,
                            "displayName": "Initial Inventory,",
                            "defaultMatch": false,
                            "canBeUsedToMatch": true
                        },
                        {
                            "id": "Sold",
                            "type": "string",
                            "display": true,
                            "removed": false,
                            "required": false,
                            "displayName": "Sold",
                            "defaultMatch": false,
                            "canBeUsedToMatch": true
                        },
                        {
                            "id": "Updated ISO",
                            "type": "string",
                            "display": true,
                            "removed": false,
                            "required": false,
                            "displayName": "Updated ISO",
                            "defaultMatch": false,
                            "canBeUsedToMatch": true
                        },
                        {
                            "id": "row_number",
                            "type": "string",
                            "display": true,
                            "removed": true,
                            "readOnly": true,
                            "required": false,
                            "displayName": "row_number",
                            "defaultMatch": false,
                            "canBeUsedToMatch": true
                        }
                    ],
                    "mappingMode": "defineBelow",
                    "matchingColumns": [
                        "Case ID"
                    ],
                    "attemptToConvertTypes": false,
                    "convertFieldsToString": false
                },
                "options": [],
                "operation": "update",
                "sheetName": {
                    "__rl": true,
                    "mode": "list",
                    "value": 2019723207,
                    "cachedResultUrl": "https:\/\/docs.google.com\/spreadsheets\/d\/1btXGPudVDrG64coe5mIlw0Nd8r6YzOnNQ3wp7OVUffc\/edit#gid=2019723207",
                    "cachedResultName": "Inventory"
                },
                "documentId": {
                    "__rl": true,
                    "mode": "list",
                    "value": "1btXGPudVDrG64coe5mIlw0Nd8r6YzOnNQ3wp7OVUffc",
                    "cachedResultUrl": "https:\/\/docs.google.com\/spreadsheets\/d\/1btXGPudVDrG64coe5mIlw0Nd8r6YzOnNQ3wp7OVUffc\/edit?usp=drivesdk",
                    "cachedResultName": "Apple Case Stock"
                }
            },
            "credentials": {
                "googleSheetsOAuth2Api": {
                    "id": "r16nFPNT77oA4BPq",
                    "name": "Google Sheets account"
                }
            },
            "typeVersion": 4.5
        },
        {
            "id": "7f0e6e31-6bdb-4901-9c07-4fb6fa4734f0",
            "name": "Support Agent",
            "type": "@n8n\/n8n-nodes-langchain.agent",
            "position": [
                120,
                -120
            ],
            "parameters": {
                "options": {
                    "systemMessage": "=SYSTEM\nYou are the customer-support agent for \u201cMy Apple Case\u201d.\n\nTOOLS\n\u2022 GetStock      { \"phone_model\": string }\n  \u2022 Returns: [{ \"case_id\": int, \"case_name\": string,\n                \"quantity_available\": int, \"sold\": int,\n                \"image_url\": string, ... }]\n\u2022 PlaceOrder    { \"case_id\": int,\n                  \"case_name\": string,\n                  \"phone_model\": string,\n                  \"customer_name\": string,\n                  \"phone_number\": string,\n                  \"address\": string,\n                  \"quantity\": int }\n\u2022 UpdateStock   { \"case_id\": int,\n                  \"quantity_sold\": int,\n                  \"quantity_available\": int,\n                  \"sold\": int }\n\u2022  The \"case_id\" you send to PlaceOrder or UpdateStock must be the one that\n   appears **in the same row as the chosen case_name** from the latest\n   GetStock response. Do not invent or modify it.\nRULES\n1. Begin every user-visible reply with:  **Welcome to My Apple Case.**\n2. Speak English or Roman-Nepali, matching the customer.\n3. ONE tool call per turn. \n4. If GetStock returns an **image_url**, embed it after the text line using\n   Markdown:  \n   `![<case_name>](<image_url>)`\n5. Legal case_ids set\n   \u2022 The only valid case_id values are the ones you just received from\n     GetStock in this conversation turn.\n6. Guard clause\n   \u2022 If you do not have a valid case_id for the customer\u2019s chosen case,\n     ask follow-up questions or run GetStock again.  DO NOT guess.\n7.Picking the correct case_id\n   a. After GetStock returns, keep its rows in memory.\n   b. When the customer names a case_name you just showed, locate the row\n      whose case_name matches **exactly** (case-insensitive) and copy that\n      row\u2019s case_id.\n   c. If more than one row shares the same case_name, ask which \u201cOption #\u201d\n      or show a numbered list so they can pick.  Never guess.\n\nWORKFLOW\na. If you don\u2019t yet know stock data, call **GetStock** with the phone model.  \nb. From GetStock output read:\n      qa = quantity_available\n      sold = sold\n      img  = image_url  \n  \u2022 Show the case_id, case_name, qa and (if img exists) the image. \nc. If qa < requested quantity \u2192 apologize, no PlaceOrder. \nd. Determine the correct case_id:\n     \u2022 EXACT match: one row \u2192 use that row\u2019s case_id.\n     \u2022 Multiple matches: show a numbered list and ask the customer to\n       choose (e.g. \u201cType 1 or 2\u201d).  Run no tools until they choose.\n   Then call PlaceOrder using that exact case_id.\ne. Else collect missing customer fields \u2192 call **PlaceOrder**.  \nf. After PlaceOrder succeeds, compute:\n      qa_new   = qa   - quantity\n      sold_new = sold + quantity\n   then call **UpdateStock** with:\n      { \"case_id\": ..., \"quantity_sold\": quantity,\n        \"quantity_available\": qa_new, \"sold\": sold_new }\ng. After UpdateStock returns, thank the customer and show qa_new.\n\nEXAMPLES\n### Check stock with image\nUser: iPhone 12 ko cover cha?  \nAssistant \u2192 tool:  \n{ \"tool\": \"GetStock\", \"args\": { \"phone_model\": \"iPhone 12\" } }\n\n(GetStock output example)  \n[\n  {\n    \"case_id\": 312,\n    \"case_name\": \"Clear MagSafe Case\",\n    \"quantity_available\": 25,\n    \"sold\": 75,\n    \"image_url\": \"https:\/\/example.com\/clear-case.png\"\n  }\n]\n\n### Two rows same name\n(GetStock output)\n1. case_id 101  \"Leather Flip\"  qty 3\n2. case_id 202  \"Leather Flip\"  qty 10\n\nUser: I want the Leather Flip case.\nAssistant: Welcome to My Apple Case. I have two \u201cLeather Flip\u201d options:\n(1) case_id 101 \u2013 3 in stock\n(2) case_id 202 \u2013 10 in stock\nWhich one would you like? Please reply 1 or 2.\n\nMy Apple Case ma swagatam. **Clear MagSafe Case** \u2013 25 stock cha.  \n![Clear MagSafe Case](https:\/\/example.com\/clear-case.png)\n",
                    "returnIntermediateSteps": true
                }
            },
            "retryOnFail": true,
            "typeVersion": 1.8000000000000000444089209850062616169452667236328125
        },
        {
            "id": "03153a59-4971-49db-86c2-5fd245b36d28",
            "name": "GetStock",
            "type": "n8n-nodes-base.googleSheetsTool",
            "position": [
                400,
                240
            ],
            "parameters": {
                "options": [],
                "filtersUI": {
                    "values": [
                        {
                            "lookupValue": "={{ \/*n8n-auto-generated-fromAI-override*\/ $fromAI('Value', ``, 'string') }}",
                            "lookupColumn": "Phone Model"
                        }
                    ]
                },
                "sheetName": {
                    "__rl": true,
                    "mode": "list",
                    "value": 2019723207,
                    "cachedResultUrl": "https:\/\/docs.google.com\/spreadsheets\/d\/1btXGPudVDrG64coe5mIlw0Nd8r6YzOnNQ3wp7OVUffc\/edit#gid=2019723207",
                    "cachedResultName": "Inventory"
                },
                "documentId": {
                    "__rl": true,
                    "mode": "list",
                    "value": "1btXGPudVDrG64coe5mIlw0Nd8r6YzOnNQ3wp7OVUffc",
                    "cachedResultUrl": "https:\/\/docs.google.com\/spreadsheets\/d\/1btXGPudVDrG64coe5mIlw0Nd8r6YzOnNQ3wp7OVUffc\/edit?usp=drivesdk",
                    "cachedResultName": "Apple Case Stock"
                },
                "combineFilters": "OR"
            },
            "credentials": {
                "googleSheetsOAuth2Api": {
                    "id": "r16nFPNT77oA4BPq",
                    "name": "Google Sheets account"
                }
            },
            "typeVersion": 4.5
        }
    ],
    "active": false,
    "pinData": [],
    "settings": {
        "executionOrder": "v1"
    },
    "versionId": "6f49665c-583f-456e-9ea9-bb95b172cac1",
    "connections": {
        "GetStock": {
            "ai_tool": [
                [
                    {
                        "node": "Support Agent",
                        "type": "ai_tool",
                        "index": 0
                    }
                ]
            ]
        },
        "Place order": {
            "ai_tool": [
                [
                    {
                        "node": "Support Agent",
                        "type": "ai_tool",
                        "index": 0
                    }
                ]
            ]
        },
        "Update Stock": {
            "ai_tool": [
                [
                    {
                        "node": "Support Agent",
                        "type": "ai_tool",
                        "index": 0
                    }
                ]
            ]
        },
        "Simple Memory": {
            "ai_memory": [
                [
                    {
                        "node": "Support Agent",
                        "type": "ai_memory",
                        "index": 0
                    },
                    {
                        "node": "When chat message received",
                        "type": "ai_memory",
                        "index": 0
                    }
                ]
            ]
        },
        "Support Agent": {
            "main": [
                []
            ]
        },
        "OpenAI Chat Model": {
            "ai_languageModel": [
                [
                    {
                        "node": "Support Agent",
                        "type": "ai_languageModel",
                        "index": 0
                    }
                ]
            ]
        },
        "When chat message received": {
            "main": [
                [
                    {
                        "node": "Support Agent",
                        "type": "main",
                        "index": 0
                    }
                ]
            ]
        }
    }
}
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